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Voice AI Agent Programme

Voice agents for appointment booking, rescheduling and cancellation

Natural-sounding voice agents that handle transactional calls end to end, with call-centre analytics behind them.

Routine inbound and outbound calls handled autonomously, with clean escalation to humans when a call needs one.

Pick an agent and watch a call
Agents · what each handlesEnd to end
Every call transcribed and analysedQA across the full conversation set
Client
Multi-client programme
Industry
Enterprise
Region
Global
Year
2025

Book, move, cancel

Voice agents handling appointment booking, rescheduling and cancellation across multiple industries.

Voice ordering

E-commerce voice ordering and order-status handling.

Write-through

Direct integration with calendar, CRM and booking systems so calls write through to the systems of record.

Analytics & QA

Call-centre analytics and automated QA across the full conversation corpus.

The problem

Most calls are a transaction. A phone menu can't finish one.

A large share of call-centre volume is transactional: booking an appointment, moving one, cancelling one, checking an order. It is repetitive work that still requires understanding a caller who does not speak in menu options.

Traditional IVR handles none of it well. Callers abandon trees, staff spend their day on calls that carry no judgement, and nobody has reliable visibility into what is actually being said across thousands of conversations.

CallerI need to move my appointment on Thursday.
Voice agentOf course. That's Thursday at 2:40pm — what suits you better?
Illustrative. The caller doesn't speak in menu options.
How it works

Calls that change something.

01 Handle the whole transaction

Agents take the call from greeting to confirmation — booking, rescheduling and cancelling appointments, taking e-commerce orders, and answering status questions without transferring.

02 Write to the systems of record

Calls are only useful if they change something. Agents integrate directly with calendars, CRM and booking systems so a confirmed slot on the phone is a confirmed slot in the system.

Rescheduling agent · call
  1. Greeting
  2. Intent
  3. Details
  4. Confirm
  5. Write
  • AgentGood morning, this is the booking line. How can I help?
  • CallerI need to move my appointment on Thursday.
  • AgentOf course. That's Thursday at 2:40pm — what suits you better?
  • CallerSame time, but Monday if you have it.
  • AgentMonday 2:40pm is free. Shall I move it?
  • CallerYes please.
  • AgentDone — you'll get a confirmation by text shortly.
Live call transcript with agent turn-taking · illustrative call
Tool callcalendar.move(Thu 2:40pm → Mon 2:40pm)crm.log(appointment moved)→ confirmation sent
Calendar · CRMUpdated
Mon9:00amBooked2:40pmConfirmed
Tue10:20amBooked3:00pmBooked
Wed
Thu11:40amBooked2:40pmReleased
Fri2:00pmBooked
Confirmation · sent to the caller

Your appointment has moved to Monday at 2:40pm.

Appointment moved · calendar and CRM updated

Booking written through to the calendar system
03 Escalate honestly

Hand over the call, not the problem of starting again.

When a call moves outside what the agent should handle, it hands over to a human with the context already gathered, rather than restarting the conversation.

  • Routine calls stay with the agents. Inbound and outbound, handled autonomously from greeting to confirmation.
  • The rest reach a person cleanly — the moment a call needs one, with the full call context preserved.
Booking agent · call
  • AgentGood afternoon, this is the booking line. How can I help?
  • CallerI'd like Wednesday morning — and I've a question about a charge from my last visit.
  • AgentWednesday at 11:00am is booked. The charge is one for a colleague — I'll pass you over now with everything we've covered, so you won't need to repeat it.
Transferred to a person
Handover · on screen before they speak
Why handed over
Billing question — outside what this agent handles
Already done
Wednesday 11:00am booked · confirmation sent
Caller wants
To query a charge from their last visit
Transcript
Attached, from the first word
  • Human agentHi — I can see Wednesday's booked, and you've a question about a charge from your last visit. Let's look at that.
Illustrative call. The handover carries what the agent gathered.
04 Analyse every call

Read every call, not a sampled few.

Call-centre analytics and QA automation run across the full conversation set, surfacing themes, failure points and quality issues that manual sampling of a few calls per agent never catches.

Every call is transcribed and fed to the analytics layer, so quality is judged from the full conversation corpus rather than from whichever calls someone had time to listen to.

Call-centre analyticsFull conversation set
ReviewedNot reviewedThemeFailure pointQuality issue
Theme

Callers moving to the same time in the following week

“Same time, but Monday if you have it.”

Rescheduling agent · sample finding

Every call is transcribed and read. Press any flagged call to see what surfaced.

  • ThemeWhat callers keep asking for
  • Failure pointWhere a call goes wrong
  • Quality issueHow the agent handled it
Call-centre analytics dashboard · illustrative calls and findings
How it's built

From the phone line to the system of record.

Telephony connects to a speech pipeline — recognition, an LLM-driven dialogue layer holding the booking logic, and synthesis — with tool calls writing through to calendar and CRM systems. Every call is transcribed and fed to the analytics layer.

01

Telephony

The call arrives — inbound, or placed outbound by the agent — and audio streams both ways.

caller audio → streaming inreply audio ← streaming out
Built with
Voice AILLMsSpeech RecognitionPythonTelephony IntegrationCloud
Outcome

What changed.

Transactional calls handled without human involvement

Bookings, reschedules and cancellations written to the systems of record

Human escalation with full call context preserved

Quality analysis across every call rather than a sampled few

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