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Multi-client programmeEnterpriseGlobal2025

Voice agents for appointment booking, rescheduling and cancellation

Routine inbound and outbound calls handled autonomously, with clean escalation to humans when a call needs one.

The challenge

A large share of call-centre volume is transactional: booking an appointment, moving one, cancelling one, checking an order. It is repetitive work that still requires understanding a caller who does not speak in menu options.

Traditional IVR handles none of it well. Callers abandon trees, staff spend their day on calls that carry no judgement, and nobody has reliable visibility into what is actually being said across thousands of conversations.

Our approach
01

Handle the whole transaction

Agents take the call from greeting to confirmation — booking, rescheduling and cancelling appointments, taking e-commerce orders, and answering status questions without transferring.

02

Write to the systems of record

Calls are only useful if they change something. Agents integrate directly with calendars, CRM and booking systems so a confirmed slot on the phone is a confirmed slot in the system.

03

Escalate honestly

When a call moves outside what the agent should handle, it hands over to a human with the context already gathered, rather than restarting the conversation.

04

Analyse every call

Call-centre analytics and QA automation run across the full conversation set, surfacing themes, failure points and quality issues that manual sampling of a few calls per agent never catches.

Flagship · Voice AI Agents

A call that changes
the calendar.

Booking, rescheduling and cancellation handled end to end, then written through to the systems of record.

Live transcript
01:12
  • AgentGood morning, this is the booking line. How can I help?
  • CallerI need to move my appointment on Thursday.
  • AgentOf course. That's Thursday at 2:40pm — what suits you better?
  • CallerSame time, but Monday if you have it.
  • AgentMonday 2:40pm is free. Shall I move it?
  • CallerYes please.
  • AgentDone — you'll get a confirmation by text shortly.
Appointment moved · calendar and CRM updated · confirmation sent
What we built

The system, in specifics.

Voice agents handling appointment booking, rescheduling and cancellation across multiple industries.

E-commerce voice ordering and order-status handling.

Direct integration with calendar, CRM and booking systems so calls write through to the systems of record.

Call-centre analytics and automated QA across the full conversation corpus.

Outcome

What changed.

Transactional calls handled without human involvement

Bookings, reschedules and cancellations written to the systems of record

Human escalation with full call context preserved

Quality analysis across every call rather than a sampled few

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